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Below is a list of the
public documents most commonly requested from the
Assessor's Office. Click on any of the items for a more detailed description.
If you would like more information on how to order any of these documents please contact
the Assessor's Freedom of Information Department at (312) 603- 5307.
AINQ- Printouts of the most current assessment
information for a Property Index Number.
ASIQ- Printouts of the
historical summarized assessment
history of a parcel.
Face Sheets- One page printout of land and improvement
detail with Assessor or Board of Appeals assessment values for a given year.
4901 Forms- Field sketch records for
residential properties.
4904/4905 Forms- Field sketch records of the
Commercial/Industrial property characteristics of the property.
*The Property Record
Card- Assessment information for a given property going back numerous years.
ASAL Sale Printouts- Recent sales information
on a given property.
Appeal Dockets- Taxpayer submitted documentation as well
as a copy of the final valuation result.
Division Petition Document - Formal request for the
division or consolidation of a parcel or parcels.
Division Worksheet- Assessor’s copy of the
written division worked from a Petition/ Document request.
* Permits- Assessor’s record of the field inspection resulting from
a Municipal permit on a given parcel.
* Homeowner and Senior Exemption
Renewal Cards- Hard copy of the Exemption
application signed by the taxpayer.
Assessment Notices-
Mailings from the Assessor’s Office that notify a taxpayer of any
increase in
assessment.
* Assessor’s Assessment Roll
(A-Roll) Fiche- A list on microfiche of
the Certified Final Assessments from the Assessor for a given tax year.
*
Board of Appeals Assessment Roll
(A-Roll) Fiche- A list on microfiche of
the Certified Final Assessments from the Board of Appeals for a
given tax year.
*
This information is immediately available on ASIQ
printouts.
AINQ Printouts
AINQ computer printouts contain the most current assessment information for any given
Property Index Number. The first page of the printout contains a summary of assessment
values for the current year and the two years prior to the current. This page also
contains information about the current exemptions on the parcel. The following pages
contain a detailed listing of all improvements on the parcel and their individual values.
It is important to note that current year assessment information for a given town is not
displayed on the computer until assessment notices for that town have been mailed.
When ordering
an AINQ printout, it is imperative the requestor indicate if they want AINQ assessment
summary (page 1 only) or all AINQ pages which include assessment summary and detail
information. (Note: Residential properties will also include property characteristic
data.) Orders should include the Property Index Number(s) (in numerical order if
possible), volume and township.
Note: If this is a Unique Letter Property the record may be unavailable, if the town in
which the property is located has not yet been certified by the Assessor.
Unique Letter Properties are those certain properties in which a letter request for
pre-valuation information and documentation is substituted for the initial Notice of
Proposed Assessed Valuation. The property owner is given an opportunity to file a
complaint with the requested documentation setting forth the property owner’s
estimate of market value.
ASIQ printouts are available for prior years
(to 1986).
ASIQ Printouts
ASIQ printouts show the yearly summarized history of a parcel From this file, the
following information is available:
-
Summarized
assessment history of a given parcel (from 1993 or creation of
PIN, whichever later).
-
Detailed history of a given parcel
including a description of property characteristics.
-
Any permits
issued for a given parcel.
-
Any Senior Citizen Application for a given parcel.
-
Any Homeowner Application for a given parcel.
-
Any Certificate of Errors issued to a given parcel.
Orders for ASIQ printouts
must include the Property Index Number(s) (in numerical
order if possible), volume and township.
Note: If this is a Unique Letter Property the record may be unavailable, if the town in
which the property is located has not yet been certified by the Assessor.
Unique Letter Properties are those certain properties in which a letter request for
pre-valuation information and documentation is substituted for the initial Notice of
Proposed Assessed Valuation. The property owner is given an opportunity to file a
complaint with the requested documentation setting forth the property owner’s
estimate of market value.
FACE SHEETS
Face Sheets are a one page printout of detailed land and improvement assessed values
for a given year. Face Sheets are available that show the Assessor and the Board of
Review values. Face
Sheets are not available for the current year until First Pass Assessment Notices have
been mailed for that town. Orders must include the Property Index Number(s) (listed in
numerical order if possible), the tax year, and the type of Face Sheet desired (Assessor
or Board of Appeals). The following are examples of property record card Face Sheets. Page
17A is the Assessor’s Face Sheet and page 17B is the Board of Appeals Face Sheet. To
distinguish the difference, see the "code" field at the top of the Face Sheet.
The Assessors Face Sheet will contain the tax code number. The Board of Appeals Face Sheet
will be blank or contain the Board of Appeals complaint number.
Note: If this is a Unique Letter Property the record may be unavailable, if the town in
which the property is located has not yet been certified by the Assessor.
Unique Letter Properties are those certain properties in which a letter request for
pre-valuation information and documentation is substituted for the initial Notice of
Proposed Assessed Valuation. The property owner is given an opportunity to file a
complaint with the requested documentation setting forth the property owner’s
estimate of market value.
Face Sheets are available for prior years.
4901 & 4904/4905 FORMS
4901 & 4904/4905 Forms are a record of the most recent field inspection results of
a given property. They contain the most recent data on the improvements listed on the
parcel. 4901 forms are available for some residential properties and 4904/4905 forms are
available for most commercial/industrial records. Orders for these forms should include
Property Index Number(s) (in numerical order if possible), volume, and township.
Note: If this is a Unique Letter Property the record may be unavailable, if the town in
which the property is located has not yet been certified by the Assessor.
Unique Letter Properties are those certain properties in which a letter request for
pre-valuation information and documentation is substituted for the initial Notice of
Proposed Assessed Valuation. The property owner is given an opportunity to file a
complaint with the requested documentation setting forth the property owner’s
estimate of market value.
However, copies of 4901 and 4904/4905 forms are available for prior years.
PROPERTY RECORD CARD
The Property Record Card contains all relevant assessment data for a given property
going back numerous years. This information can include copies of the following:
- Permits (See page 35 for an example)
- Field Sketches (See page 18 for an example)
- Legal Descriptions/Buff Card (See page 22 for an example)
- Prior Years’ Face Sheets (See page 17 for an example)
- Board of Appeals Change or No Change (See page 23 & 24 for an example)
The PRC’s for residential regression class properties are stored at the warehouse
and the only current information contained on them is the legal description. For current
residential data see AINQ printouts, and for historical residential data see ASIQ
printouts. Orders for PRC’s should include Property Index Number(s) (listed in
numerical order if possible), volume and township. The Property Record Cards are available
for all types of property.
Note: If this is a Unique Letter Property the record may be unavailable, if the town in
which the property is located has not yet been certified by the Assessor.
Unique Letter Properties are those certain properties in which a letter request for
pre-valuation information and documentation is substituted for the initial Notice of
Proposed Assessed Valuation. The property owner is given an opportunity to file a
complaint with the requested documentation setting forth the property owner’s
estimate of market value.
ASAL Sale
Printouts
ASAL Sale Printouts contain recent sales information on a given property within a
neighborhood. These printouts are available for sales over the last few years. Orders
should include the Property Index Number(s) (listed in numerical order if possible),
township, property class and neighborhood code.
APPEAL DOCKETS
Appeal Dockets contain all taxpayer submitted documentation as well as a copy of the
final valuation result. Current Assessment year dockets are not available for a township
until the Assessment for that township is Certified by the Assessor’s Office.
Assessed Valuation Appeals from prior years are available for inspection or copying. The
order form should indicate the assessment year, the Property Index Number, and the Appeal
number if possible. Note: These appeals must be extracted from storage, and thus orders
may take longer to process.
Note: If this is a Unique Letter Property the record may be unavailable, if the town in
which the property is located has not yet been certified by the Assessor.
Unique Letter Properties are those certain properties in which a letter request for
pre-valuation information and documentation is substituted for the initial Notice of
Proposed Assessed Valuation. The property owner is given an opportunity to file a
complaint with the requested documentation setting forth the property owner’s
estimate of market value.
DIVISION PETITION
The Division Petition is the formal request for the division or consolidation of a
parcel(s). It contains the original Property Index Number(s), the original and proposed
legal descriptions, and the names of the individuals filing for the division. Orders
should include either the old or the new Property Index Number, the township, the year of
the division, and the division number (if possible).
DIVISION WORKSHEET
The Division Worksheet is a copy of the written division. Divisions either consolidate
two or more Property Index Numbers or split an existing parcel into more than one Property
Index Number. Divisions also create condominiums or subdivisions. This document indicates
new and void Property Index Numbers and provides legal descriptions of the new and void
Property Index Numbers. Orders should include either the old or the new Property Index
Number, the township, the year of the division, and the division number. This information
is available from the Division Department.
PERMITS
Permits are a record of any additional improvement on a given parcel. They are
available in two different forms. A record of the permit may be immediately accessed
through a one page computer printout of the permit (See Asiq Printouts), its value, and
the inspection results. Also available is a copy of the actual permit taken from the
Property Record Card. However, it should be noted that this process takes more time than
the computer printout. The order form should indicate the Property Index
Number(s) (listed
in numerical order if possible), the year of the permit, and the format desired (printout
or copy of the original).
Note: If this is a Unique Letter Property the record may be unavailable, if the town in
which the property is located has not yet been certified by the Assessor.
Unique Letter Properties are those certain properties in which a letter request for
pre-valuation information and documentation is substituted for the initial Notice of
Proposed Assessed Valuation. The property owner is given an opportunity to file a
complaint with the requested documentation setting forth the property owner’s
estimate of market value.
However, Permit information is available for prior years on ASIQ printouts
(from 1986).
HOMEOWNER &
SENIOR EXEMPTION RENEWAL CARDS
Homeowner and Senior Exemption Renewal Cards are a hard copy of the Exemption
Application signed by the taxpayer. This information is stored in the County warehouse and
therefore will take longer to retrieve than a normal order. However, a record of the
exemption may also be accessed through a one page computer printout which lists the year
of the exemption and whether it was received. Order forms should contain the Property
Index Number(s) (listed in numerical order if possible), and the tax year for which the
request is being made. Only copies of the previous three years are available.
ASSESSMENT NOTICES
Assessment Notices are mailings from the Assessor’s Office that notify a taxpayer
of any change in assessment. They are mailed whenever a change in assessment occurs on a
given property. Orders should include the Property Index Number(s) (listed in numerical
order if possible), the Pass (First or Second), and the tax year for which the notice is
required.
Note: If this is a Unique Letter Property the record may be unavailable, if the town in
which the property is located has not yet been certified by the Assessor.
Unique Letter Properties are those certain properties in which a letter request for
pre-valuation information and documentation is substituted for the initial Notice of
Proposed Assessed Valuation. The property owner is given an opportunity to file a
complaint with the requested documentation setting forth the property owner’s
estimate of market value.
ASSESSOR’S
ASSESSMENT ROLL (A-ROLL) FICHE
Assessor’s Assessment Roll (A-Roll) Fiche is a list on microfilm of the Certified
Final Assessments from the Assessor for a given tax year. Orders should include Property Index Number(s) (listed in numerical order if possible) and the tax year.
BOARD OF
APPEALS ASSESSMENT ROLL (A-ROLL) FICHE
Board of Appeals Assessment Roll (A-Roll) Fiche is a list on microfilm of the Certified
Final Assessments from the Board of Appeals for a given tax year. Orders should include Property
Index Number(s) and the tax year. |
